10-stage operating workflow
China sourcing and OEM procurement process: 10 stages
A complete OEM procurement workflow from requirements and supplier comparison to samples, contract, production, inspection, international shipping and repeat orders, with every approval gate documented.
For packaging, OEM, ODM, wholesale orders and China sourcing for overseas brands.
Planning and specification
- STEP 01
Requirements and confidentiality
We confirm use, destination market, quantity, budget, target date and references, sign an NDA when needed, and check feasibility.
- STEP 02
Specification and compliance
Materials, dimensions, functions, printing, packing, tolerances, tests, labels and destination-country requirements are documented.
Supplier selection and sampling
- STEP 03
Factory search and like-for-like comparison
Several factories quote the same specification so price, MOQ, equipment, capacity, lead time, certificates and responsiveness can be compared.
- STEP 04
Supplier prequalification
We review registration, equipment, quality systems and track record, and arrange third-party or on-site audits when required.
- STEP 05
Sample, revision and approval
Samples are checked for size, colour, function, appearance and packing. Written approval freezes the mass-production specification.
Contract, production and quality
- STEP 06
Final quote, contract and deposit
Unit price, tooling, samples, Incoterms, inspection criteria, schedule and payment terms such as 30% deposit and 70% balance are contracted.
- STEP 07
Materials and mass production
Materials are released against the approved specification, while production plan, key processes, progress and changes are tracked.
- STEP 08
In-process and pre-shipment inspection
Quantity, appearance, dimensions, function, packing and labels are inspected; nonconformities require correction and recheck.
Shipping, delivery and repeat orders
- STEP 09
Balance, customs and international freight
After inspection approval, the balance, export documents, pickup, customs, air/sea freight and warehouse delivery are arranged.
- STEP 10
Receipt, claims and replenishment
We support arrival checks, shortage or damage claims, supplier scoring, replenishment and specification history for faster repeat orders.
ORDER CONTROL
Commercial checkpoints before commitment
- 01Samples and production specifications are frozen only after written approval
- 02Payment ratio is confirmed per quotation (typical example: 30% deposit / 70% balance)
- 03Duties, certification, IP and import eligibility are checked for the destination
- 04Lead time starts after specification, payment, sample and material approvals